Info
The affairs and business of the PNDS is conducted and managed by the Executive Committee (EC). The rules and regulations and any amendments thereof, is made by the PNDS with a majority of vote by those present at the Annual General Body Meeting (AGBM). The Executive Committee has nine elected members.
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The Executive Committee is elected by the general body once every two years.
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Office Bearers are decided by Executive Committee by consensus. They may not serve for more than 2 consecutive terms in the same position. But can be re-elected after a break.
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The Executive Committee has the right to co-opt ex officio members.
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Without prejudice to the general power conferred the Executive Committee shall have powers:
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- To make rules from time to time for conduct of its business so long as they are not inconsistent with the rules passed by the PNDS.
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- To delegate any of their powers to a sub-committee consisting of such members as they shall think it fit and make such regulations for the proceedings of such sub-committee as may seen expedient.
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- To regulate the procedure at meetings of the Executive Committee and the General Body
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- To appoint and to remove from time to time persons in employment of the PNDS and to fix their remunerations.
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- To frame and make bye-laws, but the same must be approved by the PNDS at its next meeting.
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- To sanction the acquisition by lease or transfer to the PNDS of any moveable or immovable property or properties for the purpose of the PNDS.
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- To scrutinize audited account and balance sheet prepared by the treasurer.
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- Shall have full authority to administer and control the funds of the PNDS.
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- To approve the annual report prepared by the General Secretary.
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Meeting of Executive Committee
It is mandatory for all nine Executive Committee members to meet once in a quarter. EC meeting will also take place few days prior to an event organized by PNDS in order to have a sound execution. The main objectives of EC meeting are:
- To discuss about finance and general matters related to PNDS
- To chart progress of PNDS
- To brainstorm ideas for upcoming project
Rules for Executive Committee Meeting |
- It shall meet at least once in a quarter.
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- Four members, one of whom should be an office bearer, shall form a quorum.
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- Participation in Executive Committee discussions by correspondence shall be valid in case the member is unable to attend by valid reasons of his/her being away from the venue of meeting. The correspondence shall be considered but the decisions of those present shall be final.
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- The agenda of the meeting shall be circulated a fortnight in advance of the date of the meeting.
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- The minutes of all resolutions and proceedings of the Executive Committee shall be recorded. Every Minutes signed by an office bearer of the Executive Committee present at the meeting to which it relates, shall be sufficient evidence of the facts therein stated.
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- Non-attendance for three consecutive meetings of the Executive Committee, without showing any reasonable cause, shall disqualify the member from membership of the committee.
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- Vacancies in the Executive Committee shall be filled by nomination by the Executive Committee.
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